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The Office Leasing Process

Time frame and tenant representative job description
1. Define basic space requirements:
bullet Size and layout
bullet Expansion and option space
bullet Price and term
bullet Image and quality
bullet Geographical area
bullet Intangibles and goals

1 day
2. Selection / interview with support team:
bullet Space Planner
bullet Interior Design (if desired)
bullet Attorney / CPA

1 to 7 days
3. Determine alternatives available:
bullet General market knowledge of "deals" available
bullet Search of database
bullet Verification of terms and conditions
bullet Review list with client

7 to 14 days
4. Narrow down alternatives:
bullet Inspection tours with client of likely alternatives
bullet Selection of 3 - 5 best alternatives
bullet Space planning of best alternatives
bullet Review and re-draw of space plans
bullet Selection of top 2 - 3 alternatives
bullet Request for proposals on top alternatives

7 to 14 days
5. Analysis of proposals and alternatives:
bullet Financial analysis
bullet Layout efficiencies
bullet Intangibles and goal analysis

1 to 7 days
6. Final selection:
bullet Choose top alternative with client
bullet Establish terms required
bullet Prepare and present counter-offer
bullet Approve, re-negotiate, or select other alternative
bullet Review lease for business points
bullet Review lease for legal points
bullet Review Workletter
bullet Re-negotiate lease terms
bullet Sign lease

7 to 30 days
7. Tenant improvement build-out:
bullet Monitor progress
bullet Report progress
bullet Final walk through check

30 to 120 days
MINIMUM TIME ESTIMATES  
Before Tenant Improvements

24 to 103 days
Including Tenant Improvements

54 to 194 days

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